Fall Wedding Specials
WEDDING DAY MANAGEMENT
$1200 special rate
Only valid for new brides.
Wedding must be before December 31st, 2018 to qualify.
Unlike a full-service wedding coordinator, a “Day-of” coordinator is for brides and grooms who want to do most of the planning themselves, but when their wedding day arrives, they need a professional to execute all of their hard work.
Too often, brides rely on family and friends to help carry out plans on the day of their wedding. By asking a friend or family member to take on this stressful task, that person will not be able to enjoy the event as a guest, and will end up feeling like “event staff.”
In most cases, your “volunteers” have little experience in the role of event planner. They often end up feeling overwhelmed as they try to keep on top of everything that must be done to ensure that the day runs smoothly.
The following is an outline of the tasks that staff at Embellished Event Planning handles on the day of your wedding: We always include a lead coordinator and an assistant.
Four to Three Weeks Prior to Wedding Day
· Meet with bride and groom to present timelines. Go over any arrangements the couple have previously made with vendors, and update timeline accordingly.
· Confirm all details, design consultation to review decor and floral needs.
Two Weeks Prior to Wedding Day
· Confirm final details with vendors prior to wedding day. Make sure that all vendors have Embellished Event’s contact information. Send vendors a copy of the final timeline and make sure they have directions to the ceremony and reception locations.
· Ensure that ushers/groomsmen arrive on time and are ready to pass out programs
· Communicate with best man to make sure groom is getting dressed and on-time
· Make wedding party aware of any last minute details
· Communicate with transportation driver and maid-of-honor/best man while bridal party is on the way to the ceremony location
· Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnières have arrived at ceremony location
· Alert ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be a “proper” usher
· Ensure that ceremony musicians have arrived and direct them as to where to set up
· Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will be used to cue musicians
· Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony
· Communicate with bride and groom so that they know how much time remains before the start of the ceremony
· Handle any emergencies that may arise
· Line up the bridal party for their entrances down the aisle
· Cue ceremony musicians when bridal party is ready to begin processional
· Gather family and friends for after ceremony photos
· Prior to Reception
· Greet vendors and instruct them as to where to set up i.e. wedding band, florist, and caterer
· Meet with catering staff to confirm food timeline
· Set up guest book and pen, champagne flutes, cake cutting utensils
· Ensure proper flow of cocktail hour food
· Look over dining tables and make sure they are set up properly
· Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour
· Help guests locate their escort cards and dining tables
· Locate bride and groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance
· Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced
· Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances
· Cue best man and father of the bride when they are about to be announced for toasts
· Alert catering staff to pour champagne just before the toasts
· Be aware of timing of catering service and make sure people are served promptly
· Distribute final payments/gratuities to vendors at the end of the evening
· Prevent & fix any problems that may arise during your event
· Remain easily accessible through the entire event in case there are any details you would like attended to
· Set up favor table towards the end of the evening
· Pack up gifts/cards, miscellaneous ceremony and reception items and have them ready to be taken to a family members car at the end of the night
· Coordinate reception departure transportation
Maintain Embellished Bridal Emergency Kit (just in case)
· Kit Includes such items as stain sticks, hairspray, safety pins, a sewing kit, scissors, Static Guard, deodorant, straws, Band-Aids, snacks, and many other things you may need on the wedding day.
*Rehearsal coordination can be added to any package
*Set-up of decor items can be added as well